jiggypete / global-diversity-cfp-day-site Goto Github PK

To make it easier for returning organisers, potentially with the same venue (given the long list of Access Information questions) we introduced the ability to duplicate their 2018 workshop details for the 2019 event.

This story is to update this method for the 2020 event:
Workshop#duplicate_for_2019 to Workshop#duplicate_for_2020

Note:
As the default scope when looking up a Workshop in the DB is based on year being nil, 2019 workshops have no had thier year set to 2019. This means no workshops currently display in the public side of the application.

Everyone is involved with the best of intentions, and we have people getting in touch as they do not feel comfortable attending a workshop due to their local workshop having an all male team.

Let's reinforce this messaging very early in the process.
I'd expect that everyone involved understands that representation at events matters, and that is the goal of CFP Day. For this to work at it's best we need to have that representation within our workshop teams too.

The Global Code of Conduct Team need to provide polished Code of Conduct Training.

To make this accessible it needs to be provided in these forms:

• video recording
• audio recording (to assist those with download restrictions)
• text write up (to assist those that struggle to focus on audio / video or my accent)

All of these need to be available privately. (we cannot take responsibility for other events using this and some how being made liable)

We also need to record in the db when an individual has downloaded any of the training media, and when they have confirmed they have watched/listened/read it.

Given the following we are happy for photography & videography:
✅Venue / company are comfortable with this
✅Team has easy and clear way for everyone to share they are / are not comfortable being photographed or recorded. (different coloured name badges / lanyards)
... if someone is photographed or recorded and has signalled they are not comfortable with this they photographer must respect the individuals privacy.

If all of the above is in place, photography / videography is permitted.

If any of the conditions above are not met, photography / videography is NOT permitted.

On the front page of the site, list up to 3 upcoming talks from CFP Day speakers.

Info required for model + display:

• Full name
• twitter handle
• email address (confirmation mechanism to avoid spamming
• talk title
• event name
• events twitter handle
• event start date
• event end date
• picture url

This has two major benefits:

First, it clearly demonstrates the diversity of the workshop team to potential attendees, some of whom will decide if they are safe to attend the workshop based on the team members.

Second, centrally we know who all the team members are and can thank them publicly for all their hard work and effort.

The exception to all of this being that if the person on the team does not want to be on the website for privacy reasons.

Having a Slack group for all CPF Day attendees is a wonderful idea.

To make this happen we need to have an amount of process and community support in place.

Regarding process, we need something on the CFP Day site along the lines of https://wealljs.org/
Clearly calling out that there is a CoC, that the group is monitored and people can and will be ejected.

Slack is not an appropriate choice for this due to their decision to exclude users based on location.

In terms of community support, we need people that have the time to monitor this group to support people and enforce the CoC as appropriate.

Implement approval mechanism.

When someone submits data via the form, it'd be good to have it proofed incase of spamming.

For this well need

• a notification when someone sends us their conference acceptance
• an admin page to view all of these
• ability to edit and approve this
• update homepage display logic to only show upcoming speakers that have been approved

Signed up users struggle providing a valid value for :profile_picture_url.

Common values supplied are webpages:

• a twitter profile url http://twitter.com/jiggy_pete
• a linked in profile
• google image search result
• google plus image 'share' page

Others are images held within an authenticated site:

• google plus image
• linked in image, etc

This happens a lot.
Let's forego the hassle of keeping peoples profile pictures up-to-date (as when folks do supply something like their twitter profile pic url, if they change the profile picture the prior url becomes invalid)

Let's introduce a picture uploader, and store them ourselves and avoid a lot of work.

We had a tweet pointing out that the site had poor colour contrast that made it inaccessible.

No further details at this time.

Navigation has been dumped on the landing page.
It should be a lot more re-usable and on all pages if the user is signed in.

Different people are attempting to run competing workshops within the same city.

Our goal with Global Diversity CFP Day is to bring people together and actively cultivate a tech-agnostic newbie-speakers community.

Multiple workshops in one location on or around the same date only introduces bad feeling between those wanting to organise the workshops and provides overhead for the global team.

Let's call this out more clearly and enforce it at sign up time.

The Celebrate page is aimed to allow workshop attendees to feedback to us when they have been accepted to speak at a conference.

This allows us to feedback to the local workshop team, and the global team so we all know that our time being spent is making a difference.

The issue:
A number of workshop attendees have already completed the Celebrate form for being accepted to speak at "Global Diversity CFP Day 2019".

We need to make it clearer what the page is for.

Requests have been made to allow multiple facilitators for each workshop.

On the homepage, have a quick summary of the 5 most recently signed up workshops

A long standing request has been to allow multiple organisers for each workshop.

I love that the global team has provided a number of suggested email templates and makes it possible to copy detailed HTML code to maintain formatting. However, if you are using an email program that doesn't allow you to build an email in HTML, it would be great to have a version of these same templates that copy-and-pastes cleanly into a standard GUI editor. It would have only the output without the markup, and you'd cross your fingers and hope that font size, bold, etc. successfully carried over to your program of choice.

For reference, I was using Eventbrite, which claims to have both GUI and HTML versions but which couldn't actually quite handle the complexity of full HTML.

Currently the Global Code of Conduct Team has 5 members.

This group needs to be larger and have greater representation from all continents and backgrounds.

I am stepping down from this team, as my presence as a cis white hetero able-bodied man may be hindering attendees from reporting issues, and that is a barrier needs to be removed.

Currently people add a link to Google Maps, great.

Due to CORS the normal map url doesn't play well within our site.
However if you dig into the 'Share', 'Embed' options on the Google Map page,
and dig into the iframe html.... and find the src/href value..... if this is set as the workshops :google_maps_url things just start working within the workshop page.

For this issue, we need to get a number of Google Map urls to 'just work' when a workshop organiser supplies it.

Currently we have no insight into the number of people that signed up or attended Global Diversity CFP Day.

Also there is not a standard ticketing page for workshop organisers.

I'd like to approach ti.to to see if there is a way for us to have an account, with a ticketing template that workshop organisers can clone and tailor to their location, which also provides us Global oversight over how many people signed up.

February will be "standard" time as opposed to "daylight savings time". But the times for Atlanta and Detroit are in EDT. (Minneapolis is in Standard time, but appears to go until 2 am.)

To fix: Correct times for Atlanta and Detroit

Stretch goal: Organizers shouldn't be able to use impossible time zones.

(Timezones are hard.)

A few organisers are under the impression that I have the time to reach out to every tech-community in their area. Let's make it clearer that this isn't possible and that they are the best people that know the tech-communities in their area.

Typo in the button text!

I will submit a PR for this.

Here are some ideas:

• Team members cannot be added during the week before the workshop
• CoC Training must be complete at a certain point before the workshop. Do we remove members or workshops?
  ** This should include a series of reminders and upfront prep info, so that it is clear to everyone
• Need to keep in the teams headspace, in the same way we encourage them to do the same with the signed up attendees.

Replace "Celebration" Google Form with a form for attendees that have been accepted to speak, that writes to the new model.

This should include a nice profile picture uploader with cropping, and storage.

Having a slide deck template to start from was wonderful, and I loved the little links to go out to the right videos on YouTube!

Dropping notes here on a few things we edited for our Boston slides that could be considered for edits to the global template. Clearly every team will need to customize regardless, but if there are any of these that you'd like to treat as best practices, adding to the deck will encourage local organizers to think about them.

• Add a slide thanking sponsors.
• Add a slide about the CoC early in the deck.
• Add a slide about helping each other by adding pronoun stickers and and anti-photography stickers to badges, assuming positive intent and helping each other learn.
• Before the CFP Advice video/preso, add a slide on what "CFP" means. We called up various interpretations used in different industries (papers, posters, participation) and landed on Call for Presentations to define what we'd be talking about in this workshop.
• Add event hashtags / handles in a header or footer applied to all slides.
• Add a slide near the end of deck to put up while collecting survey feedback with a "How did we do?" header. (We used paper feedback forms for the highest response rate and put explicit time in the schedule for this activity, which worked well. We took the family photo before doing surveys so that everyone could take their time and leave whenever they finished.)

Feel free to ignore any of these suggestions if they feel too one-off to you.

I've been very slack with testing as there is relatively little intelligence in the app.

To enable people to contribute we need a high level of test coverage to let contributors know when they break something and set provide a good set of examples to work from.

This can be found at /celebrate

Currently, when following the Celebrate button on the homepage, the user is taken to a google form.

I will submit a PR to remove his profile from the site.

Here the Global CoC Team should be able to:

• Update any workshops info
• Add / Remove users to / from a workshop
• Clearly see who has completed their CoC Training
• Send reminder emails to organisers / teams through the app

The /schedule, /proposals etc hide under header on mobile, when placed above the .jumbotron.
(This is why they have been positioned under the .jumbotron as a quick fix)